Xero
Accounts Payable Automation for Xero
LeapAP plugs straight into Xero’s Accounting API, turning basic bookkeeping into a full‑scale, audit‑ready accounts‑payable workflow for condo corporations, HOAs, and property‑management firms. No more CSV imports, paper cheques or approval bottlenecks, just real‑time data alignment and faster vendor payments.
- Two‑Way, Field‑Level Sync – Vendors, GL accounts, properties (entities), jobs, and bank accounts stay perfectly aligned, no CSV imports or exports.
- AI‑Driven Invoice Capture – Email, drag‑and‑drop or scan invoices; LeapAP AI-powered data extraction pulls out key invoice data quickly and accurately.
- Board & Manager Friendly Approvals – Mobile approvals, reminder nudges and past history visibility shrink cycle time by up to 80 %.
- Click‑Once Payments – Release EFT/ACH, checks or virtual cards inside LeapAP; all remittance and cleared‑date details flow straight back to Xero.
- Audit‑Ready Trail – Every invoice image, approval, comment and payment reference is time‑stamped and stored for seven years.
- Capture – Invoice received; extracts property, vendor, invoice #, date, amount, taxes.
- Code & Validate – GL account, memo/description as needed.
- Approve – Role‑based routing based on many customizable variables such as invoice amount, expense type.
- Post – Approved bill with image posts to Condo Manager.
- Pay – Funds released via LeapAP payments engine.
- Multi‑entity & multi‑bank support – automatically maps invoices to the correct property/entity and bank.
- Duplicate‑invoice protection – invoice‑number/vendor combination checked across both platforms instantly.
- Granular permissions – distinct roles for site staff, property managers, regional directors, board members, auditors and AP clerks.
- Invoice file upload – effective document retention and easy file searching as invoice files are attached to bills in Xero.
Does the integration cost extra?
No. Xero connectivity is included in every LeapAP subscription plan.
Which editions of Xero are supported?
All global Xero editions that expose the standard Accounting API (Starter, Standard, Premium and Xero Partner plans).
How often does data sync?
Every approximately thirty to forty-five minutes automatically.
Can I choose which tracking categories sync?
Absolutely—toggle tracking categories and bank accounts on/off during setup.
What payment rails are available?
U.S. ACH, Canadian EFT, printable cheques and virtual credit cards. Payment status and remittance details automatically write back to Xero.
Is LeapAP affiliated with Xero Limited?
No. LeapAP is an independent SaaS provider. Xero® is a registered trademark of Xero Limited; names are used here for descriptive and comparative purposes only.
