Quickbooks Desktop
Accounts Payable Automation for Quickbooks Desktop
LeapAP connects directly to QuickBooks Desktop via the Intuit SDK and Web Connector, turning basic bookkeeping into a full‑scale, audit‑ready accounts‑payable workflow for condo corporations, HOAs and property‑management firms. Say goodbye to import/export files, email approval chains and paper cheques—while giving boards, owners and auditors real‑time transparency.
- Two‑Way, Field‑Level Sync – Vendors, GL accounts, properties (entities), jobs, and bank accounts stay perfectly aligned, no CSV imports or exports.
- AI‑Driven Invoice Capture – Email, drag‑and‑drop or scan invoices; LeapAP AI-powered data extraction pulls out key invoice data quickly and accurately.
- Board & Manager Friendly Approvals – Mobile approvals, reminder nudges and past history visibility shrink cycle time by up to 80 %.
- Click‑Once Payments – Release EFT/ACH, checks or virtual cards inside LeapAP; all remittance and cleared‑date details flow straight back to QBD.
- Audit‑Ready Trail – Every invoice image, approval, comment and payment reference is time‑stamped and stored for seven years.
- Capture – Invoice received; extracts property, vendor, invoice #, date, amount, taxes.
- Code & Validate – GL account, memo/description as needed.
- Approve – Role‑based routing based on many customizable variables such as invoice amount, expense type.
- Post – Approved bill with link to invoice image posts to QBD.
- Pay – Funds released via LeapAP payments engine.
- Multi‑entity & multi‑bank support – automatically maps invoices to the correct property/entity and bank.
- Duplicate‑invoice protection – invoice‑number/vendor combination checked across both platforms instantly.
- Granular permissions – distinct roles for site staff, property managers, regional directors, board members, auditors and AP clerks.
- Invoice file linking – effective document retention and easy file searching as links to invoice files are noted on bills in QBD.
Which editions of QuickBooks Desktop are supported?
Pro, Premier and Enterprise (2022 and later) that support the QuickBooks SDK/Web Connector.
Does the integration cost extra?
No. QuickBooks Desktop connectivity is included in every LeapAP subscription plan.
How often does data sync?
On‑demand “Sync Now” option via the Web Connector.
What payment rails are available?
U.S. ACH, Canadian EFT, printable cheques and virtual credit cards. Payment status and remittance details automatically write back to QuickBooks Desktop.
Is LeapAP affiliated with Intuit?
No. LeapAP is an independent SaaS provider. QuickBooks® and Intuit® are registered trademarks of Intuit Inc.; names are used here for descriptive purposes only.
