Quickbooks Online
Accounts Payable Automation for Quickbooks Online
LeapAP plugs directly into QuickBooks Online’s API, transforming basic bookkeeping into a full‑scale, audit‑ready AP workflow for condo corporations, HOAs and property‑management firms. Say goodbye to manual data entry, email approval chains and paper cheques, while giving boards, owners and auditors instant, transparent insight.
- Two‑Way, Field‑Level Sync – Vendors, GL accounts, properties (entities), and bank accounts stay perfectly aligned, no CSV imports or exports.
- AI‑Driven Invoice Capture – Email, drag‑and‑drop or scan invoices; LeapAP AI-powered data extraction pulls out key invoice data quickly and accurately.
- Board & Manager Friendly Approvals – Mobile approvals, reminder nudges and past history visibility shrink cycle time by up to 80 %.
- Click‑Once Payments – Release EFT/ACH, checks or virtual cards inside LeapAP; all remittance and cleared‑date details flow straight back to QBO.
- Audit‑Ready Trail – Every invoice image, approval, comment and payment reference is time‑stamped and stored for seven years.
- Capture – Invoice received; extracts property, vendor, invoice #, date, amount, taxes.
- Code & Validate – GL account, memo/description as needed.
- Approve – Role‑based routing based on many customizable variables such as invoice amount, expense type.
- Post – Approved bill with image posts to QBO.
- Pay – Funds released via LeapAP payments engine.
- Multi‑entity & multi‑bank support – automatically maps invoices to the correct property/entity and bank.
- Duplicate‑invoice protection – invoice‑number/vendor combination checked across both platforms instantly.
- Granular permissions – distinct roles for site staff, property managers, regional directors, board members, auditors and AP clerks.
- Invoice file upload – effective document retention and easy file searching as invoice files are attached to bills in QBO.
Which editions of QuickBooks are supported?
All U.S. and international QuickBooks Online tiers (Simple Start, Essentials, Plus, and Advanced) that expose the standard Accounting API.
How often does data sync?
Every approximate thirty to forty-five minutes by default.
Can I choose which classes or locations sync?
Absolutely, toggle locations and bank accounts on/off during setup.
What payment rails are available?
U.S. ACH, Canadian EFT, printable cheques and virtual credit cards. Payment status and remittance details automatically write back to QuickBooks Online.
