Frequently Asked Questions

Please see below for a list of our most frequently asked questions.

Don't see an answer here? Feel free to reach out! 

What is LeapAP?

LeapAP is an accounts payable automation platform designed specifically for property management companies. It automates invoice retrieval, data extraction, approval workflows, and payments, while integrating directly with leading property management systems such as Yardi, Buildium, Rent Manager, Condo Manager, Shiftsuite and eUnify.

How does LeapAP retrieve utility invoices?

LeapAP automatically logs into your utility, telecom, insurance and waste provider portals using secure credential management. It downloads invoices once available only, extracts relevant data, and posts them directly into your accounting or property management system. This eliminates the need to log in manually, chase missing bills, or enter data by hand.

Does LeapAP use AI or machine learning?

Yes. LeapAP uses machine learning for invoice data extraction, classification, and pattern recognition. Our AI models continuously improve as more invoices are processed, allowing for highly accurate data capture and reduced manual corrections.

Which property management systems does LeapAP integrate with?

LeapAP offers real-time or near-real-time integration with:

  • Yardi (including Payscan workflows)
  • Buildium
  • Rent Manager
  • Condo Manager
  • Shiftsuite
  • eUnify
  • Quickbooks Online
  • Quickbooks Desktop
  • Xero

Additional integrations can be developed as needed.

What types of invoices does LeapAP support?

LeapAP supports:

  • All Vendor invoices (e.g. repairs, maintenance, contractors)
  • All utility providers (electricity, water, gas, municipal)
  • Telecom (Internet, phone, cable)
  • Waste and recycling
  • Insurance
  • One-time or recurring bills

If it’s an invoice, LeapAP can process it!

How much time can LeapAP save?

On average, property management teams report:

  • Over 80 percent reduction in AP processing time
  • Significant reduction in approval delays
  • Fewer errors and missing bills
  • Faster month-end close

Can LeapAP help track utility consumption?

Yes. LeapAP is actively developing automated utility consumption tracking and variance analytics. This will allow customers to monitor usage patterns, detect anomalies, and support ESG reporting. We welcome collaboration with teams currently evaluating utility analytics solutions.

Does LeapAP handle vendor payments?

Yes. LeapAP supports:

  • EFT/ACH payments
  • Automated check payments
  • Virtual Credit Card payments
  • Detailed payment export files

Our payment workflows integrate directly with your accounting system to reduce manual reconciliation.

How does LeapAP ensure security and compliance?

LeapAP was built by technical professionals with extensive experience in financial and payments technology. All documentation processed by LeapAP contains an electronic audit trail to ensure compliance with regulations.

Is LeapAP available in Canada and the United States?

Yes. LeapAP is fully supported in both Canada and the United States, including payment rails, utility providers, and property management system integrations in each region.

What does LeapAP cost?

Pricing is based on invoice volume, portfolio size and scope of services.
Typical pricing includes:

  • A per-invoice processing fee
  • Optional payment fees
  • One-time setup fees

Compared to a manual process, LeapAP delivers significantly lower per-invoice costs while increasing speed, accuracy and control.

Can we run a pilot before committing?

Yes. LeapAP encourages pilot projects, especially for utility automation, allowing you to evaluate the platform with minimal upfront risk.

How long does implementation take?

Most customers go live within 2–6 weeks depending on:

  • Number of properties
  • Number of utility providers
  • Integration requirements
  • Complexity of approval workflows

What makes LeapAP different from other AP tools?

LeapAP is purpose-built for property management and uniquely offers:

  • Purpose-built for real-estate and property management instead of a generic AP solution.
  • Seamless integration with your accounting system; no manual uploads or reconciliation.
  • Faster, technology-driven invoice processing that reduces delays and errors across all invoice types.
  • Direct utility-portal connections for automated bill retrieval when needed.
  • Flexible pricing designed to fit portfolios of different sizes.
  • Highly responsive support with direct access to a nimble team that understands property management.