LeapAP Customer Video - Apollo Capital Integral

Apollo Capital Integral Property Management slashes AP workload by 90 % with LeapAP

Executive snapshot
Apollo Capital Integral Property Management (Apollo CI Management), a leading condominium management firm in Canada’s National Capital Region, has replaced its paper-heavy accounts payable process with LeapAP (formerly CondoWorks). The move reduced the team’s AP effort by roughly nine-tenths, while providing them with a customer-support experience the CEO calls “fantastic.” 

The situation

For years, Apollo CI Management relied on mailed or e-mailed vendor invoices that had to be printed, coded, and physically routed for approval. With dozens of boards under management, routine pay runs consumed staff hours, and every manual touch point introduced the risk of lost paperwork, duplicate payments, or late fees.

The solution

LeapAP automates the entire AP cycle:

• Digital invoice capture. Bills are ingested directly—no printing, scanning, or re-keying.
• Auto-coding and routing. The platform assigns GL codes and pushes each invoice through a rules-based approval flow.
• One-click payments. Approved invoices are released electronically via EFT or virtual card, eliminating cheques.
• Utility-bill fetching. LeapAP logs into utility portals and automatically pulls statements, critical for condo portfolios.

Most importantly, the platform comes with responsive human support. CEO Dan Fried praises the team as “fantastic… quick to respond, and their responses have some meat to them so you can actually fix your problem.” 

Implementation and onboarding

Apollo CI Management’s switch was measured in days, not months. Fried encourages peers to “give it a shot… the onboarding team is great and they’ll help you get where you need to get to quickly, and it’ll be well worth your while.” 

Results that matter

• 90 % less time on AP. Staff who once devoted the bulk of their week to processing invoices now spend only a fraction of that time. 
• Decreased data entry. Auto-coding and OCR eliminate manual keystrokes.
• Faster, cheaper payments. Electronic disbursements cut cheque costs and late-fee risk.
• Happier boards and vendors. Predictable, on-time payments reduce escalations.

‍